WELCOME TO WEST COURT

GENERAL INFORMATION & HELPFUL LINKS (last update: October 29, 2025)

SMOKE ALARM & CARBON MONOXIDE DETECTOR FORM - Click here to get a fillable version of the form that the city is requiring all owners to complete. The property manager is collecting the forms and the deadline for returning your form is July 31.  Note: this is the 2nd attempt because many forms that were submitted on the first attempt did not list the minimum number of devices.  See this memo for a table showing how many devices are needed in a 2-bedroom unit and a 3-bedroom unit. 

POOL AREA & SPA STATUS - Although the pool is not heated from mid-October thru mid-May, the pool area is open so people can lounge and use the spa which is heated year round.   

BOARD MEETINGS - Board meetings are generally held on the third Tuesday of even-numbered months except December... although unexpected/special topics and/or board member availability may result in schedule changes.  As for the location, during the warmer months of the year we usually meet at the pool; during the colder months the meetings rotate among board members' units.  Agendas are posted on the bulletin boards several days before each meeting. 

INSURANCE - Click here to view West Court's (WC) insurance summary & disclosure), a document that most lenders request once a year.  Click here to view the full, 103-page master insurance policy that is good through October 2025 (NOTE: it should be very similar to the 2025/26 policy since it's the same company / carrier, DB Insurance).  This will be helpful if you and your agent are trying to decide how much coverage to purchase for betterments* which are not covered by WC's current master policy, personal property & contents, loss of use (renting a place to live should your unit become uninhabitable), personal liability, and earthquake loss assessment (read the fall 2025 newsletter to understand what this is), and more.

* improvements - e.g., granite countertops, hardwood floors, premium shutters, etc. - installed by you or a previous owner

RULES & GUIDELINES - Here are West Court's main Rules & Guidelines.  In addition, there are standalone rules & guidelines for air conditioners, barbecues / fire pits / etc. rules, electric vehicle charging stations, and satellite dishes.  We recommend saving copies to your PC or a cloud folder and you may even want to print hard copies and put them in your West Court file.

NEW OWNER INFORMATION - New to West Court?  New residents will want to read Welcome Letter, then bookmark West Court's website for future reference.

PROJECTS AFFECTING THE EXTERIOR OF YOUR UNIT - If you are thinking of installing something that will be visible from the common area (pathways and/or driveways), you will need to complete a Modification Request Form and receive approval before starting your project.  Some examples of projects that require prior approval include installing replacement windows, sliding glass doors, front screen doors, air conditioners, and satellite dishes.  The rule of thumb for when a MRF is required is Will the improvement be visible from the common area (pathways & driveways)?  Interior remodels typically don't require approval, but please ask if you are in doubt -- and never remove a load-bearing wall as part of your remodel.  Read West Court's Rules & Guidelines (see link previous paragraph) for more information.

DUES PAYMENT METHODS - If you pay your dues via ACH, aka checkless draft or the pre-authorized debit method, where the HOA's bank PULLS monthly dues payments from your bank, e.g., Chase, Wells, BofA, credit union, etc., we recommend not changing anything because if is isn't broken, don't fix it. The main advantage of this method is that your payment amount will adjust automatically as dues change.

Another way to pay is via your bank's bill pay where you PUSH your dues payment from your bank to the HOA's bank.  Although it's simple and familiar, you must remember to adjust the amount when dues change which, in our case, is in July.  Of course, you can also pay by mailing a paper check with the same caveat.

If, on the other hand, you want to see your dues payment history from time to time, view this document for instructions about how to create an account on our bookkeeper's, N.A. Shade's, web portal, then choose whether to pay by linking your bank account or with a credit card.  Once you select a payment method, you can choose whether to make a single payment for a small fee (not advisable) or recurring payments with no fee (better option).  Be sure to remember to change your payment amount when dues change, typically in October.  One of the advantages of setting up an account on N.A. Shade's web portal is that you can see your payment history, but the same is true when using bill pay, i.e., using a SEARCH feature on your bank's website.

HAVE AN EMERGENCY? - If there is a fire, a medical crisis, or if you see what looks like a crime in progress, call 911.  For infrastructure-related emergencies, e.g., broken water main (not just a broken sprinkler late at night), fallen tree, etc., call Affirmative Management during business hours (click the CONTACT US button for their phone number).  If it's after hours, Affirmative's 24-hour pager # is on their voicemail greeting.